Link Back to General Meeting

Due to COVID 19 we have again chosen to conduct the Gabriola Health Care Foundation (“GHCF”) Annual General Meeting by e-mail. With over 500 members we think this to be the most appropriate way for us to distribute the relevant information and the easiest way for members to participate.

If you wish to cease being a member of GHCF because you no longer live on Gabriola, or for other reasons, please click the “unsubscribe from this list” link at the bottom of this email.

Meeting procedures
The AGM ‘meeting’ will be conducted as follows: Today, at the bottom of this message, we are providing you with a link to the GHCF AGM web page. There you will find links to the President’s Report and the various committee reports. You will also find buttons that will enable you to ask questions and to vote.

Questions
Members are requested to email any questions pertaining to the AGM, or any other GHCF mater, to GHCF at ghcf@ghcf.ca not later than November 14. Questions of general interest, together with answers, will be compiled and emailed to all participating members by November 18.

Directors Nominations
The Nominations Committee has nominated Diane Cornish, and Nancy Rowan for re-election as directors for terms of three years each and Chuck Connor for a term of one year. A list of those directors continuing in their terms can be reached from the AGM web page.

Any member of the Foundation may be nominated for election to the Board of Directors by submitting a nomination in writing, signed by the candidate and at least five other members of the Foundation. Such nominations must be delivered to Mike Phillips, 1415 Coats Dr, Gabriola V0R 1X6, or emailed to ghfc@ghfc.ca and be received no later than 6:00 PM November 20, 2021. In accordance with the GHCF by-laws nominations other than those presented by the Nominations Committee and those submitted under these provisions are not permitted.

Thank you, Vicky Scott
Vicky has decided to not continue as a director after the AGM due to her other commitments. The GHCF Board thanks Vicky Scott for her five years of extremely valuable service to GHCF.

Voting
On the web page members will be asked to approve the minutes of the 2020 AGM and to elect the nominated directors. Voting is easy using the button link on the AGM web page. Members may vote any time from now until 4:00PM on Nov 23, 2021. If two or more members share an email address and so receive only one copy of this message, each member may vote separately. If you vote more than once the last vote cast will be counted. Votes will be tallied by 6:00 PM on the 23rd, and the outcome will be posted in the News section of the GHCF web site home page at https//ghcf.ca. That will conclude the AGM.

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We thank you for your continued support of GHCF and we look forward to your participation in the 2021 AGM,

The Board of Directors,
Gabriola Health Care Foundation

Step 2:
The reports from the President and the various committees referred to in the email to the members and the AGM PowerPoint slide deck, were posted on the GHCF web site.

Step 3:
The voting ballot was part of the material posted to the web site. The questions were as set out below:

2021 GHCF AGM Ballot
Motions:
1. Moved that the minutes of the 2020 AGM be approved.
a. In favour 
b. Opposed
c. I did not participate
2. To elect the nominated directors
a. In favour
b. Opposed
c. Abstain
First name _____________
Last name _____________
Email _________________

Step 4:
Over the voting period 28 members voted. (A quorum at an GHCF general meeting is 5 members so, with 28 votes we had a quorum.)
The results were:
a. On the first motion, whether to Adopt the 2020 AGM minutes, 25 voted yes and 3 indicated that they did not attend the meeting.
b. On the second motion, whether to elect the directors, all voted yes.

Step 5:
Adjournment: Given no further business, chair adjourned the meeting

AGM SLIDE DECK