Are you a highly organized, tech-savvy and experienced office whiz?
The Gabriola Health Care Foundation (GHCF) is looking for a part-time Administrative Coordinator to provide superior clerical and organizational services to a dynamic not-for-profit that’s dedicated to improving primary health care for everyone in our island community.
The ideal candidate is a collegial self-starter with skills and experience in a wide variety of office-support tasks, including Microsoft Office suite and other programs and apps for managing documents, processes and data. Experience with a not-for-profit organization would be an asset.
Key responsibilities include:
• Providing administrative and clerical support to the GHCF’s Board of Directors.
• Performing writing and word-processing tasks such as the creation of letters, agendas, meeting minutes, reports and manuals, in accordance with GHCF’s style guide and standards.
• Developing processes to improve the efficiency and effectiveness of organizational activities, including the managing, retrieval and storage of files and documents.
• Arranging and providing support services for meetings, presentations and special events.
• Responsible for general administrative duties such as filing, photocopying, emailing board members, arranging couriers and central archiving of files.
• Managing email and contact lists.
• Assisting in the development of service contracts and/or agreements, where necessary.
• Compile and prepare PowerPoint presentations from various board members in preparation for meetings and/or reports.
Qualifications
• Previous administrative and clerical experience, ideally within a not-for-profit organization.
• Excellent organizational and process-development skills, and an ability to multi-task.
• Advanced skills and experience with MS Office suite (e.g., Word, Excel, OneDrive, Teams and PowerPoint).
• Experience with Wordpress or other CMS platform an asset.
• Experience with marketing-automation tools such as MailerLite and Mailchimp an asset.
• Excellent written and verbal communication skills, including proofreading and editorial skills.
• Ability to work independently and as a member of a team.
• Knowledge of local health and social services organizations an asset.
• Bookkeeping and accounting experience an asset.
To apply for this position, please submit a letter of application and resume to GHCF at ghcf@ghcf.ca.
Position open until filled.
About the Foundation
The role of the Gabriola Health Care Foundation is to help improve the primary health-care services provided to residents of and visitors to our island community. We do this by helping to identify and address local health-care needs.
The Foundation’s key functions include:
• Owning, operating and maintaining the Gabriola Community Health Care Centre.
• Providing support to the Gabriola Medical Clinic, which is a tenant with the Gabriola Community Health Care Centre.
• Assisting the Gabriola Medical Clinic in the recruitment and retention of family physicians and other health-care providers.
• Providing leased space within the Gabriola Community Health Care Centre to other health-care related providers.
• Working alone or in partnership with qualified donees (as defined in the Income Tax Act, Canada) or with any Canadian government body, to help develop and/or deliver health-care programs that help address the community’s health-care needs.
• Providing medical facilities and/or medical equipment to be used for the benefit of residents of and visitors to Gabriola Island.
Gifting funds to qualified donees that are working to help meet those needs.
Gabriola Health Care Foundation is committed to an equitable selection process. We encourage proposals from applicants with diverse backgrounds and experiences.